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How to Stay Organized When Leasing and Managing a Rental Property

A laptop, coffee cup, and notebook neatly arranged on a desk.It’s important to stay organized when managing single-family rental properties. This can be difficult when you have a lot of demands on your time and energy. Simplify staying organized by treating your rental properties like a business and having a dedicated office space for management tasks.

In fact, setting up a leasing office is a great way to keep yourself organized and manage your properties more comfortably.

Set Aside a Workspace

Start by selecting a small space in your home for property management work—even a room corner will do. The important thing is to have a designated area for your property management tasks. This will help you stay organized and focused when working on your rental business.

Create and Follow a System

Then, arrange your workspace with everything necessary for smooth daily operations. This should include creating a filing system in your office. This can be as simple as creating folders for each of your properties and keeping your important documents – lease agreements, rental applications, etc. – in these folders. Having everything organized and in one place will make it easier to find what you need when you need it.

If your leasing activities are primarily digital, like most property managers, you can create a system using folders on your computer. Using cloud-based storage options like Google Drive or Dropbox can keep your files organized and accessible from anywhere.

Personalize Your Space

Make your office space your own to make your office a place you want to be. Make your office feel cozy with personal touches like photos or art. Personalizing your space will aid in staying motivated and organized in your rental business.

Set Aside Time

Dedicate time every week to keep your workspace tidy. Just as you need to set aside time to work on your property management tasks, you must also give yourself time to complete organizational tasks.

For example, go through your business mail and other documents at least once a week and shred anything you don’t need to keep. This approach will keep your office space clear of clutter. Additionally, create and use a consistent naming system for digital files to easily sort and find important information.

Setting aside a few hours weekly for your rental business will greatly improve its smooth operation.

Follow these tips to stay organized when leasing and managing a rental property. A well-organized office will simplify your role as a single-family rental property owner and improve business efficiency.

Hiring a reliable property management company like Real Property Management Piedmont is the greatest time-saver for rental property owners in Midtown. This way, you can focus on the bigger picture and leave the details to us. For more information about our quality property management services, contact us online or call 404-480-4820.


Originally Published on April 29, 2022

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